Artwork Requirements

image for Artwork & Print Requirements page

Small Format

(Business Cards, Leaflets, Booklets & Brochures etc)

1. Setting Up Your Artwork Canvas

For customers not familiar with creating artwork for small-format or business print, we have created this guide to make sure your designs can be processed and printed as quickly and accurately as possible.

1.1 Canvas Size

Artwork for small format products should always be supplied at 100% Scale and the canvas should match the ordered product size .

For instance, if you order an A5 Leaflet 130gsm leaflet on Gloss art paper the artwork should be supplied as 148mm x 210mm (154mm x 216mm incl. bleed).

1.2 Bleed

All artworks should be supplied with at 3mm bleed and scaled to full-size (1:1).

1.3 Colour Mode

All artworks should be created in CMYK colour mode. Artworks sent to us in RGB mode will be converted to CMYK by our pre-press system, and will nearly always render unsatisfactory results.

2. Artwork Templates

To help you quickly and easily create your design, we've prepared templates for each of our small format products, available in a variety of common formats.
These can be download below(coming soon!). If there is something you require and you can't find, just shout(not literally please) and we'll either point you in the right direction or create one for you if required.
We are available to help throughout normal business hours via Chat, Email or Telephone. Please don't hesitate to contact us if you need to.

The templates for small format/business print are currently available in the following formats:

  • PDF
  • Illustrator
  • InDesign (Coming soon though!)
  • EPS

Unfortunately we are unable to provide InDesign templates as this moment in time however a work around is to place a pdf into Indesign as an image for a guide.
We do hope to have this format available soon though. If you get completely stuck let us know and try to help as best we can.

2.1 Artwork Templates Available:

Brochures & Booklets

  • A4 Landscape Booklets - PDF
  • A4 Landscape Booklets - AI
  • A4 Landscape Booklets - EPS
  • A4 Portrait Booklets - PDF
  • A4 Portrait Booklets - AI
  • A4 Portrait Booklets - EPS
  • A5 Landscape Booklets - PDF
  • A5 Landscape Booklets - AI
  • A5 Landscape Booklets - EPS
  • A5 Portrait Booklets - PDF
  • A5 Portrait Booklets - AI
  • A5 Portrait Booklets - EPS


2.2 Suppling files

Artwork should be set with all fonts outlined or embedded(Outlined is always best if unsure please contact us) and transparency effects flattened to avoid issues on press.

Whilst we supply templates in multiple formats we always require a print ready pdf file for printing. Files must be supplied as a high resolution PDF/X-1a:2001 with all images embedded at 300 dpi, fonts outlined or embedded(outlined is always best and if unsure please contact us for details) and transparency effects flattened to avoid issues on press.

3.0 Print Management & File Check Service

Should you require it, we provide a full print management service to all our customers. This is currently free on all orders over the value of £150 per product*. Under £150 we charge a flat fee of 10% per product. For this we will vigorously check your files for you and advise or the best course of action if required.

We have a highly skilled team reprographics experts with over 40yrs of experience in print origination here on site to help you get the best from your design(s). If you would prefer for us to create your design for you or maybe just roll out an extsiting design to another artwork base/template. If so, please call and we can discuss your requirements further in person.
*Excludes Booklets & Brochures. Due to the potential complexity of Booklets & Brochures we work on a per PP(printed page) basis:
0-24pp 20% of the product value
28-48pp 15% of the product value

Large Format

(Displays, POS, Rigid & Flexible Signs, Outdoor & Indoor Displays, Roller Banners etc)

1. Setting Up Your Artwork Canvas

For customers not familiar with creating artwork for large-format print, we have created this guide to make sure your designs can be processed and printed as quickly and accurately as possible.

1.1 Canvas Size

When creating your design canvas, the most important thing to remember is that your artwork should be setup at an equal proportion to the print you are ordering. If your order is for a banner with a 3:1 proportion, your artwork should perfectly match this.

It's often best to use a smaller scale, such as half-scale or quarter-scale as this can reduce filesize. Also, many design applications have a maximum canvas size that do not allow canvases over a certain size.

For instance, a 5m x 1m design could be created like so:

Scale Artwork Canvas Size
100% (Full) Scale 5000mm x 1000mm
50% (Half) Scale 2500mm x 500mm
25% (Quarter) Scale 1250mm x 250mm
10% Scale 500mm x 100mm

To calculate the canvas width and height you'll need for a smaller scale, simply take your full-size measurement (eg. 5000mm) and multiply it by your desired scale. We've included these below:

Scale Fraction
50% (Half) Scale 0.5
25% (Quarter) Scale 0.25
10% Scale 0.1

So, for a quarter-scale design:

5000 x 0.25 = 1250

1.3 Bleed

All artworks should be supplied with at least 5mm bleed (when scaled to full-size). This ensures your printed design can be hemmed or trimmed with no white edges showing.

1.4 Colour Mode

All artworks should be created in CMYK colour mode. Artworks sent to us in RGB mode will be converted to CMYK by our pre-press system, and will nearly always render unsatisfactory results.

2. Finishes - Setting Up Your Artwork Correctly

2.1 Hems & Eyelets

We recommend allowing an inner-margin of 60mm within your design. This perimeter area around the edge of your design will leave space for the weld of the hem and any eyelets. This area should be kept free from any important content (text, logos) and only used for background images and colours.

Our standard distribution for eyelets is one in each corner with one per metre (no greater) in between. If you would like eyelets with custom distribution or positioning, please let us know. This can be provided at no extra cost. If you would like to use our eyelet mark to indicate where you would like eyelets placed, please use the Illustrator files we provide. The center of the mark should be 34mm from the edge of the design canvas.

If you would like to use your own marks to indicate eyelet positions, please use a light-coloured circle with a border to contrast the background (if necessary). This circle should be 8mm in diameter (when scaled to full-size), and again, the center of the mark should be 34mm from the edge of the design canvas.

2.2 Trimmed to Size

Please ensure the design uses the correct proportion, is supplied with the required 5mm bleed and contains crop marks.

2.3 Rough Cut

As 'Trimmed to Size'

2.4 Pole Pockets

The most common confusion with pole pockets arises when some customers expect the pockets to be added to the overall size of the banner. Instead, we produce pockets inclusive of the overall size. This method requires an internal 'pocket allowance area', which varies in size depending on the diameter of pole that will be used. This pocket allowance area should be used on any edge where a pocket will be present. In the same way as hems, we recommend this area is kept free of any important content (text, logos) and only used for background images and colours.

Below are the values for some popular pole diameters:

Pole Diameter Pocket Allowance Area
(when scaled to full-size)
25mm 92.5mm
30mm 105mm
35mm 117.5mm
40mm 130mm
45mm 142.5mm
50mm 155mm
55mm 167.5mm
60mm (Scaffolding) 180mm
65mm 192.5mm
70mm 205mm

If you need to calculate the pocket allowance area for a pocket of another diameter, please use this formula:

Pole Diameter x 2.5 + 30mm

This formula (and the values above) include a little extra for 'wiggle room', as well as an additional 30mm which will be used by the weld.

2.5 Double-Sided Prints

For all double-sided prints, please supply your artwork with at least 10mm bleed (when scaled to full size). This allows for small amounts of movement in the printing process without any white edges showing on the finished item.

Please make sure that your crop mark offset is high enough that your crop marks do not overlap your bleed. This also allows for movement in the printing process and will ensure your crop marks are not visible when your graphics are finished.

We also recommend keeping any important content well within the finished size to also allow for this movement without any clipping.

2.6 Shaped & Contour Cut Prints - Additional Cost involved

Artwork to be shape-cut should contain a clearly visible path that we can use. Any text in your design should be outlined and any images should be embedded in the file.

Each cut path must:

  • Be vector (one continuous path)
  • Be a stroke
  • Be overlaid on top of your design (not in a separate file/page/canvas)
  • Be a contrasting colour to your design

A £35 (£85 for DiBond) charge applies to each shape cut required. If you would like us to create the cut path for you, a £85 charge applies for each shape cut required. For any paths we create for you, we will provide a proof before printing.

We process the path solely for our cutting machines - the path is not printed and so isn't visible when reproduced.

Please note, cuts containing a high level of intricacy may lose accuracy on thicker materials such as our Foamex board.

3. Notes


3.1 Pantone Colours

If you wish to use any Pantone colours, these must be included as embedded colours in your artwork and we request that you inform us which colours you have used.

3.2 Overprint

Please beware of setting any text or objects to overprint. As we do not proof-check artworks before printing, overprinted objects can cause serious issues and may only be noticed by you when you receive the finished item.

3.3 Rich Black

To a achieve the richest, deepest black possible in your design, we recommend using Pantone Process Black Coated. If you are unable to use Pantone colours, we recommend using CMYK values of 50%C, 50%M, 50%Y, 100%K. If 100%K alone is used, the richness of the black may not be satisfactory.

3.4 Outlining Text

While artworks saved as PDF will often not cause any font issues, we request outline any text before sending your file to us. This is usually necessary when using fonts with restrictive embedding licenses or if your design software does not natively export to PDF.


4. Saving & Exporting Your Artwork


4.1 File Formats

We strongly prefer artworks to be supplied in PDF format, though we also accept EPS, AI, TIFF and JPG/JPEG.

4.2 Bleed & Crop

Marks When exporting your print-ready file, make sure you include your previously added bleed as well as crop marks. These will ensure the cut position of your design is correct.

4.3 Design Separation

Each design should be either a separate file (preferred), or a separate page within a PDF.

4.4 File Naming

Each design/file should be named to include the width and height of the design, as well as a brief description, such as: 3m x 1m - Ice Cream Shop.pdf If you have an order that contains multiple designs at the same size, please also include the quantity required of each design in the filename: 3m x 1m - Ice Cream Shop x 5.pdf 3m x 1m - Burger Van x 2.pdf

4.5 Check It

One you have exported your print-ready file, we strongly advise opening and checking it yourself before sending it to us. We do not provide proofs, so any hidden issues in the supplied artwork will likely not be picked up by us. By checking the file, you'll be able to quickly recognise any errors and rectify them before uploading the file to us. Please note, if we receive artwork containing any issues or problems, this can delay your dispatch date.

4.6 Uploading Artwork

Once you have placed your order online with us, you will be prompted to upload your files through our upload service, FileTransfer.

However, if you experience any problems with this, please try uploading your files with either Hightail or MailBigFile.

5. For Roller Banners

The easiest way to create your Roller Banner artwork is to use our pre-made templates, which are available for you to download. These are setup at the correct proportion, and also include guides to ensure your design fits perfectly in the unit.

However, if you need to create your Roller Banner canvas yourself, please make sure to get the width and height correct as these come in a variety of sizes.

Roller Banners also require an additional section at the bottom of your graphic, which will be rolled into and hidden within the unit mechanism. This area is very important and can vary in size, depending on the model of unit you will be using. For our units, the height of this area is 150mm, so typically the height of the graphic will be 2150mm. This 150mm section should be kept free from any important content (text, logos) and only used for background images and colours.

6. Artwork Templates

To help you quickly and easily create your design, we've prepared templates for each of our products, available in a variety of common formats.
These can currently be requested as and when required by Chat, Email or Telephone in the following formats:

  • PDF
  • Illustrator
  • InDesign
  • EPS

Unfortunately due to the constant change in template layouts we are unable to provide access to these via the site currently.
We hope to have this functionality available to all our users very soon though.

6.1 Artwork Templates are available for the following Products:

Roller Banners
  • 850mm x 2150mm Roller Banner
  • 1000mm x 2150mm Roller Banner
  • 1500mm x 2150mm Roller Banner
  • 2000mm x 2150mm Roller Banner
  • 2000mm x 3150mm Roller Banner
  • 850mm x 2150mm Roller Banner (Double-Sided)
  • 1000mm x 2150mm Roller Banner (Double-Sided)
  • 1500mm x 2260mm Roller Banner
  • 2000mm x 2260mm Roller Banner
  • 850mm x 2175mm Roller Banner (Double-Sided)
Exhibition & Indoor Displays
  • Reflex (Small)
  • Reflex (Medium)
  • Reflex (Large)
  • Sentinel Header
  • Sentinel Base
  • Upright Counter (2x1)
  • Upright Counter (2x2)
  • Upright Tower (3 Quad)
  • Upright Tower (4 Quad)
  • Curved Single-Sided 1x3 Upright
  • Curved Single-Sided 2x3 Upright
  • Curved Single-Sided 3x3 Upright
  • Curved Single-Sided 4x3 Upright
  • Curved Single-Sided 5x3 Upright
  • Curved Double-Sided 1x3 Upright
  • Curved Double-Sided 2x3 Upright
  • Curved Double-Sided 3x3 Upright
  • Curved Double-Sided 4x3 Upright
  • Curved Double-Sided 5x3 Upright
  • Straight Single-Sided 1x3 Upright
  • Straight Single-Sided 2x3 Upright
  • Straight Single-Sided 3x3 Upright
  • Straight Single-Sided 4x3 Upright
  • Straight Single-Sided 5x3 Upright
  • Straight Double-Sided 1x3 Upright
  • Straight Double-Sided 2x3 Upright
  • Straight Double-Sided 3x3 Upright
  • Straight Double-Sided 4x3 Upright
  • Straight Double-Sided 5x3 Upright
  • Vector (Single-Sided) (2400mm x 2400mm)
  • Vector (Double-Sided) (2400mm x 2400mm)
  • 2x3 Elite Hop-Up
  • 3x3 Elite Hop-Up
  • 4x3 Elite Hop-Up
  • 5x3 Elite Hop-Up
  • Upright Carry Case Graphic
Outdoor Displays
  • Bondi
  • Maui Duo
  • Strand
  • Mercury (Medium)
  • Mercury (Large)
  • Breeze (Medium)
  • Breeze (Large)
  • Freshwater (Small)
  • Freshwater (Medium)
  • Freshwater (Large)
  • Sterling Header
  • Sterling Base
  • Palm
Flags & Soft Signage
  • Crest Flag (Small)
  • Crest Flag (Medium)
  • Crest Flag (Large)
  • Crest Flag (Extra Large)
  • Feather Flag (Small)
  • Feather Flag (Medium)
  • Feather Flag (Large)
  • Feather Flag (Extra Large)
  • Teardrop Flag (Small)
  • Teardrop Flag (Medium)
  • Teadrop Flag (Large)
  • Teadrop Flag (Extra Large)